Privacy Notice: Part 2 - Photographs, Videos, Written and Audio Stories

This Privacy Notice - Part 2 sets out details of our processing of personal information by way of photographs, videos and written and audio stories. It should be read in conjunction with part 1 of this privacy notice.

1. Controller of your information

Lee Valley Regional Park Authority (“We” or the “Authority”) are the controller of your personal information. Where we legitimately share your information outside of the Authority, the recipient organisation may either be the processor or joint controller, depending on the circumstances and subject to appropriate safeguards and controls.

2. Where we get your information from

Your information may be collected in a variety of ways.

3. Information we collect about you

The following table sets out:

The personal information about you that we may hold or process.
The purposes for which your personal information may be held and processed.
The lawful basis under which your personal information may be held and processed.
Where any personal information is special category information, the special condition(s) relied upon.
Where any personal information relates to criminal convictions and offences, whether provided by you or by other sources, the special condition relied upon.

See part 1 of this privacy notice for further information about the lawful bases for processing your personal information and the special conditions applicable to the processing of special category information and information relating to criminal convictions and offences.

You have a right to request removal of your personal information, such as your image, even where you did not initially consent to its capture and use. Exercising this right does not negate the legitimacy or lawfulness of it being collected and used in the first instance. If we receive a request for removal of an image, we can delete it from our website, social media and from future publications. We will also endeavour to remove it from our internal storage. However, it is not practical to remove images from current printed promotional material. Further, once an image has been published online, we lose a certain amount of control over it and cannot guarantee it will be removed from online or other environments completely.

4. Who we share your information with

Your personal information may be shared internally within the Authority with individuals who are required to receive it for legitimate business purposes according to their role.

Your information may be shared externally, depending on the circumstances. Where this is the case, the types of organisations with whom your information is shared and the purpose for which it is shared are shown in the following table.

5. Where your information will be stored

Your information will be stored in a range of different places, including within the cameras (on a hard drive or a removable and portable memory card) or where it is appropriate to be removed and stored elsewhere for business or documentary purposes, on secure Authority devices. It is retained in a secure environment and is only accessible by authorised personnel within the Authority who have a legitimate reason to do so. Your information may also be stored in paper records.

6. How long we keep your information for

We will keep your information for no longer than 24 months after we have last used an image or recording.

7. International transfers

See part 1 of this privacy notice for information about international transfers of your personal information. We do use social media, such as Facebook, Instagram, and LinkedIn, which is available to individuals around the world. Therefore, your data will potentially be available internationally via these media, subject to the terms and conditions and privacy policies of those organisations.

8. Changes and updates to this privacy notice

We may change this privacy notice (parts 1 and/or 2) from time to time without notice to you. Any changes will apply to you and your data immediately. If these changes significantly affect how your personal information is processed, we will take reasonable steps to let you know.

This privacy notice was last updated in January 2025.