Privacy Notice: Part 2 - Employees

This Privacy Notice – Part 2 sets out details of our processing of our employees’ personal information.

It applies from when you receive and accept an offer and includes employees; former employees; contractors; apprentices; agency staff; secondees; and student placements. It should be read in conjunction with part 1 of this privacy notice.

1. Controller of your information

Lee Valley Regional Park Authority (“We”) are the controller of your personal information. Where we legitimately share your information outside of the Authority, the recipient organisation may either be the processor or joint controller, depending on the circumstances and subject to appropriate safeguards and controls.

2. Where we get your information from

Your information may be collected in a variety of ways.

3. Information we collect about you

The following table sets out:

The personal information about you that we may hold or process.
The purposes for which your personal information may be held and processed.
The lawful basis under which your personal information may be held and processed.
Where any personal information is special category information, the special condition(s) relied upon.
Where any personal information relates to criminal convictions and offences, whether provided by you or by other sources, the special condition relied upon.

See part 1 of this privacy notice for further information about the lawful bases for processing your personal information and the special conditions applicable to the processing of special category information and information relating to criminal convictions and offences.

4. Who we share your information with

Your personal information may be shared internally within the Authority with individuals who are required to receive it for legitimate business purposes according to their role.

Your information may be shared externally, depending on the circumstances. Where this is the case, the types of organisations with whom your information is shared and the purpose for which it is shared are shown in the following table.

5. Where your information will be stored

Your information will be stored securely in a range of different places, including in your personnel file, human resource management systems, and in other IT systems (including emails).

6. How long we keep your information for

Your information will be retained as a minimum for the for the course of your employment, and in certain circumstances beyond this time, where there is a business, legal or regulatory requirement to do so.

7. International transfers

See part 1 of this privacy notice for information about international transfers of your personal information.

8. Monitoring use of information communication systems

We are committed to respecting individuals’ reasonable expectations of privacy concerning their use of Authority Information Technology systems and equipment. However, we reserve the right to log and monitor such use to ensure compliance with our Information Technology and acceptable use policies. Any targeted monitoring will take place within the context of our disciplinary or performance management procedures.

9. Changes and updates to this privacy notice

We may change this privacy notice (parts 1 and/or 2) from time to time without notice to you. Any changes will apply to you and your data immediately. If these changes significantly affect how your personal information is processed, we will take reasonable steps to let you know.

This privacy notice was last updated in January 2025.