Privacy Notice: Part 2 - CCTV and Body Worn Cameras

This Privacy Notice - Part 2 –sets out details of our processing of personal information collected in our image capture devices, including Closed-Circuit Television (CCTV and Body Worn Cameras (BWC). It should be read in conjunction with part 1 of this privacy notice.

Closed Circuit Television (CCTV)

The Authority has a system of CCTV cameras operating at various locations around the park. The location and positioning of these cameras are not intended to be intrusive. They provide a general overview of the location, rather than the identification of individuals. However, identification may be possible and at times will be necessary (e.g., where there are health and safety concerns or matters of a criminal nature arise). Notices will be in place whenever CCTV cameras are present. Some of these cameras will be triggered by motion, only recording when motion is detected.

Body Worn Cameras (BWC)

Some Authority staff may record interactions via BWCs while carrying out official Authority business, for example when enforcing the Authority’s byelaws. The cameras constantly record on a short loop, meaning the footage is overwritten every thirty seconds. No data is physically saved unless the operator activates recording, at which time the previous thirty seconds will be saved along with any subsequent footage until recording is stopped. Cameras will only be activated where, in the opinion of the operator, it is necessary to do so, for example where an incident is occurring.

1. Controller of your information

Lee Valley Regional Park Authority (“We” or the “Authority”) are the controller of your personal information. Where we legitimately share your information outside of the Authority, the recipient organisation may either be the processor or joint controller, depending on the circumstances and subject to appropriate safeguards and controls.

2. Where we get your information from

Your information may be collected in a variety of ways.

3. Information we collect about you

The following table sets out:

The personal information about you that we may hold or process.
The purposes for which your personal information may be held and processed.
The lawful basis under which your personal information may be held and processed.
Where any personal information is special category information, the special condition(s) relied upon.
Where any personal information relates to criminal convictions and offences, whether provided by you or by other sources, the special condition relied upon.

See part 1 of this privacy notice for further information about the lawful bases for processing your personal information and the special conditions applicable to the processing of special category information and information relating to criminal convictions and offences.

4. Who we share your information with

Your personal information may be shared internally within the Authority with individuals who are required to receive it for legitimate business purposes according to their role.

Your information may be shared externally, depending on the circumstances. Where this is the case, the types of organisations with whom your information is shared and the purpose for which it is shared are shown in the following table

5. Where your information will be stored

Your information will be stored securely in a range of different places in the Authority’s information management systems, including email, and within the cameras/devices (on a hard drive or a removable and portable memory card). Where CCTV is hosted by a third party, information may be stored on their secure servers or cloud servers.

6. How long we keep your information for

We keep your information for up to thirty calendar days, after which it will be deleted. Some devices will delete or overwrite images automatically after this time, others (in exceptional circumstances) will be a manual deletion, backed up by robust processes to ensure consistency. At times we will be required to keep the information beyond this time, for example for official evidential purposes following an incident, allegation, or complaint.

7. International transfers

See part 1 of this privacy notice for information about international transfers of your personal information.

8. Changes and updates to this privacy notice

We may change this privacy notice (parts 1 and/or 2) from time to time without notice to you. Any changes will apply to you and your data immediately. If these changes significantly affect how your personal information is processed, we will take reasonable steps to let you know.

This privacy notice was last updated in January 2025.